Your PRIMS plant and your retail stores, finally on the same page.
Plan what each store needs in CafeKit — using your real Square sales and preorders — then generate a PRIMS-ready file your plant can act on the moment you upload it.
Two Systems That Never Talk
Your plant runs on PRIMS. Your stores run on Square. Bridging them is someone's daily headache — and it usually involves a lot of texts and re-typing.
What's selling at each store never reaches the plant
Square knows exactly what sold at each location. PRIMS is where production happens. But nothing moves between them — so the plant builds orders based on memory and gut feel, not actual numbers.
Re-keying every store's order by hand
Every day, someone works out each store's order, then types it back into PRIMS as production and ship tickets. It's slow, it's repetitive, and one fat-fingered number means a store gets the wrong amount.
Short at One Store, Waste at Another
With no link between what's selling at each store and what the plant builds, you're guessing. One store sells out by noon while another tosses what nobody bought.
A store calls with a change after you've already keyed PRIMS
You finalize the numbers, key them into PRIMS, then a store calls with a last-minute change. Now your plan and what's in PRIMS don't match — and someone has to manually chase down the difference before production starts.
Before & After
From gathering texts and re-typing numbers to one plan, one file, one upload.
Without CafeKit — gather texts, then re-type everything into PRIMS:
Downtown: "need ~30 sourdough, 2 dozen rolls"
Eastside: "send maybe 20 sourdough?"
Airport: "same as last week i think"
... gather every store's text ...
Then re-type it all into PRIMS, store by store...
With CafeKit — plan all stores, generate the file, upload to PRIMS:
| Store (Ship to) | PO Number | What ships |
|---|---|---|
| Downtown | 062226-DT | 30 sourdough, 24 rolls |
| Eastside | 062226-ES | 22 sourdough, 18 rolls |
| Airport | 062226-AP | 16 sourdough, 12 rolls |
One file. Upload into PRIMS — each store ships exactly its amount.
How CafeKit Connects Them
One-time setup. Then plan all your stores and generate the file in a few minutes each morning.
Match each store to its PRIMS codes (one time)
In settings, give each retail store its PRIMS customer code and its own ship-to code. You do this once. From then on, CafeKit knows which store is which and where every order is headed.
Plan each store's order with real numbers
Set quantities per store in CafeKit. Each row shows what that store sold on the same weekday in past weeks, plus any preorders due there — so you set amounts you can trust instead of guessing.
Generate a PRIMS-ready file in seconds
Export and CafeKit builds the file in the exact layout PRIMS expects — each store on its own ship-to line with an auto-generated PO number. No formatting, no copying, nothing to mis-key.
Upload it into PRIMS — your plant takes it from there
Drop the file into PRIMS and each store's order is in. Your plant produces and ships exactly the right amount to each location — no calls to chase, no numbers to re-key, no guessing which box goes where.
CafeKit and PRIMS — each doing its job
CafeKit figures out how much each store needs and when — using your actual Square sales and preorders. PRIMS runs production and traceability exactly as it always has. You don't change how PRIMS works. CafeKit just hands it the right numbers, already split by store, in a file it already understands.
Plan once. Upload once. Every store gets exactly what it needs.
CafeKit pulls your Square sales and preorders together, so you can plan every store's order in one place and walk away with a PRIMS file ready to upload — no texts to gather, no numbers to re-key.
Frequently Asked Questions
Answers to the questions bakeries usually ask before getting started.
