Production management software for your Square bakery.
Square runs the register. CafeKit runs production: plan each day's bake from your real sales history, hand the kitchen a production list, and keep on-hand counts current as sales sync in — no spreadsheets, no evening tally.
Square Runs the Register. Who Runs Production?
Square is great at selling — payments, online orders, the menu. But the making side of your bakery lives in someone's head, a notebook, or a spreadsheet. That's the production management gap.
No Answer to "What Do We Make Today?"
Square knows what sold and what's been ordered — but no screen totals it into a make list. So someone tallies orders by hand every evening, and the kitchen starts the day on a sticky note.
Planning Means Digging Through Reports
Deciding Tuesday's bake should start with what last Tuesday sold. In Square that means running reports and exporting spreadsheets — so most mornings, you guess instead.
Preorders Hide One Order at a Time
Friday's cake orders sit in Square as individual receipts. The one number you need — how many are due Friday — doesn't exist anywhere, until you count them yourself.
Counts That Don't Match the Kitchen
Square's stock counts are built for retail shelves. Nothing writes the morning bake into them — so by noon, nobody trusts the number and everyone walks to the case to check.
One Loop: Plan It, Bake It, Count It, Sell It
CafeKit is the production management layer between your Square sales and your kitchen. Every step feeds the next, so the plan, the bake, and the counts stay in agreement.
Plan From Real History
Each item's row shows what the same weekday actually sold — average, low-to-high range, how steady — plus preorders due that day. You read the facts and set the number, per location.
Bake From One List
The kitchen gets a clean production list — totals per item, modifiers broken out, boxes unpacked into individual counts. Print it, save it as a PDF, or export a ship ticket per location.
What You Made Becomes What You Have
When the day's plan commits, the quantities you made land in each location's on-hand counts automatically. No one types the morning bake into a stock screen.
Sales Draw the Counts Down
As Square sales sync in, sold items are subtracted from the right location's count. A dropped tray or a miscount? A quick adjustment or a fresh count sets it straight — with the history kept.
Learn for Next Week
Item-level sales reports and a transparent forecast — built on 12 weeks of your own same-weekday sales — show how close the plan was, so next Tuesday starts smarter than this one.
Everything Production Management Needs — Nothing You Don't
CafeKit reads your Square sales, orders, and preorders, and turns them into the tools that run a bakery's day. No recipes to build, no modules to configure — connect Square and it fills itself in.
Production Planning Grid
One grid, one column per location. Same-weekday history right in each row, quantities auto-saved as you type, and one-click copy from last week so you never rebuild the list.
Daily Production List
Totals per item for any date, straight from your Square orders. Modifiers break out (dairy-free vs. regular), and a "Dozen Cookies" unpacks into twelve — the kitchen sees real counts.
Preorder Totals by Due Date
Every preorder in Square, rolled up by the day it's due and folded into the plan. A banner flags anything preordered that isn't planned yet — before it becomes a Friday surprise.
On-Hand Counts Per Location
What you made adds, what you sold subtracts, and quick counts or adjustments handle the rest. Every change is kept in a history, so a number you see is a number you can trust.
Ship Tickets, CSV & PRIMS Exports
Turn the finished plan into a printable ship ticket per location, a CSV, or a PRIMS-ready file — one click, no re-keying.
Transparent Forecasting
Twelve weeks of your own sales, broken down by day of week — typical range, steadiness, and spike detection. No black box: you always see the numbers behind the suggestion.
Square Runs the Front of House. CafeKit Runs the Back.
You don't switch anything. Square keeps doing what it's great at, and CafeKit adds the production management layer it was never built to be.
Square keeps handling
- Payments and the register
- Your online store, pickup, and delivery orders
- The menu, pricing, and receipts
- DoorDash and UberEats orders flowing through Square
CafeKit adds
- A daily production plan built on your real sales history
- Production lists and ship tickets the kitchen can hold
- Preorder totals by the day they're due
- On-hand counts that follow the bake and the sales
- CSV and PRIMS exports — no re-typing orders
- A transparent forecast you can check the math on
How It Works
Connect Square once — a couple of minutes, no exports, no API keys. After that, production management runs on data that's already there.
Connect Your Square Account
CafeKit pulls in your items, sales history, and preorders, and keeps them synced. Nothing changes in Square — you keep ringing up customers exactly as you do now.
Plan the Day in One Grid
Open the plan, copy last week's same weekday in one click, and adjust with the history and preorders showing right in each row — one column per location.
Hand the Kitchen the List
Print the production list, save a PDF ship ticket per location, or export a CSV or PRIMS file. The team starts the bake with real counts, not a guess.
Counts Stay Current on Their Own
The committed plan adds what you made; syncing sales subtracts what you sold. You step in only when reality drifts — a quick count or adjustment, and you're square again.
Ready to Run Production Without Spreadsheets?
See a live demo of CafeKit with your Square data — the plan, the production list, the preorder totals, and on-hand counts that keep themselves current.
Free early access. No credit card required.
Frequently Asked Questions
Common questions about production management with Square and CafeKit.
